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  1. Micro Com Systems Breaks Hoarding Tradition

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    When you’re a business that scans and digitizes over one million pages every month, being surrounded by tech and paperwork just goes with the territory. However, after a recent move to Burnaby, the management at Micro Com Systems has some advice that other businesses might find valuable—beware of becoming an accidental hoarder.

    The relationship between tech and business is almost as natural as peanut butter and jelly. There’s an easy harmony between them—a synchronicity. One makes the other better.

    What We Offer – Vancouver Document Scanning Services and More

    As a company engaged in all forms of document digitization, image scanning, and data capture, part of the reason for the hoarding is understandable. There’s a lot of tech, and certain makes and models that still play a role in select operations have been retired, so older machines are kept around for parts. Micro Com also sells and services capture hardware and, once again, older machines were kept in case someone needed an elusive component.

    How We Tidy Up

    Other clutter, however, was less defensible. There were hundreds and hundreds of banker’s boxes packed to the brim with paper, drawings, and microfilm from long-completed jobs. When returns were not requested, many of the boxes were shunted into the corners of the 5000 sq. ft. warehouse—and forgotten. And things just went too far.

    When it finally came time to decide what to keep and what to discard, there were literally tons of waste. A junk-hauling company had to be called in—and it took six 5-ton trucks to haul away the incredible volume of garbage and recycling. In addition, seven 64 cubic foot (2 cubic metre) steel cages of paper were sent for shredding.

    To prevent this from happening again, the solution moving forward will be to implement a yearly spring cleanout—and it’s a lesson other businesses might take to heart. After all, if people regularly clean out their homes to keep them from getting cluttered, why should a business be any different?

    Digitizing Your Paperwork Solution – Contact Us For More Details

    The team members at Micro Com Systems look forward to serving you from their newer, tidier location in Burnaby. Ask them how digitizing your paperwork can cut costs and make your important paperwork more accessible and secure—and leave your office tidier. Call 604-872-6771 or reach out online.

  2. Micro Com Systems Arrives in Burnaby

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    Now in Burnaby BC!

    Micro Com Systems has changed locations. That’s right. The friendly service providers who specialize in providing customized Document Management Solutions have bundled up their scanners, printers, and data capture magic and moved from 27 E 7th Ave to set up shop at a brand new address near Production Way in Burnaby.

    Why the Move?

    Long before Vancouver was recognized as a high tech hub, Burnaby led the way. With heavyweights like Electronic Arts, Creo (now part of Eastman Kodak), Ballard Power Systems, and Telus opting for Burnaby, Production Way became one of the first areas to incorporate the cutting edge infrastructure and Internet capabilities specifically meant to woo the organizations pioneering new frontiers in industry, communication, engineering, manufacturing, and computer science.

    For Micro Com Systems, increased access to powerful and reliable Internet will substantially increase the ability to perform document digitization, image scan and data capture, which includes microfilm/microfiche and aperture card scanning, automated invoice processing, large format scanning—and everything in between! With over one million pages scanned and digitized every month, this translates into quicker turnaround times and better customer service—a priority for the Micro Com family.

    Equally important is the improved access afforded by the convenient proximity to the Production Way Millennium SkyTrain Line, Lougheed Highway, and the Trans-Canada Highway. Employees and guests will also have access to ample parking —a previously unknown commodity in downtown Vancouver.

    Where to Find Us

    Micro Com Systems has now resumed business as usual from their new home:

    8527 Eastlake Drive Burnaby, BC V5A 4T7

    All phone numbers remain the same. Anyone with questions or concerns regarding the move is encouraged to call 604-872-6771 or reach out online.


    Micro Com Systems New Burnaby Location Map
  3. Sunrise Junction, Microfilm Scanners by guest blogger Jay Phoenix

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    All aboard! Micro Com Express now departing the station! Have your tickets out please. Next stop, Microfilm scanning at Sunrise Junction. On your left, Micro Com’s very own herd of Sunrise Scanners can be seen corralled and ready for action. It’s a heartwarming tale. Like a litter of puppies, these beautiful beasts were manufactured on the same assembly line, then ripped apart from the only family they ever knew when they were bought by independent sources. But don’t shed a tear. Reaching distances as far south as Mexico, Micro Com slowly gathered the litter and provided them with a good home and a solid purpose in life.

    Seven Sunrise Microfilm Scanners, One Site

    Welcome to Sunrise Junction, home to not just one, but seven magnificent Sunrise Microfilm scanners. But why has Micro Com taken the time to slowly gather the dream team? Simple. Decades of microfilm has accumulated. A 100 years of information from cities, municipalities, regional districts, the ministry of magic, and federal and provincial governments locked away deep underground in ancient vaults guarded by dragons. Information that desperately requires conversion in the digital age where availability and accessibility are key. A little known fact, but statutory obligation in Canada requires the ability to trace land back to the beginning of time, long before Link was frozen in ice for Dave and Stony to discover. But what happens when those records inevitably begin to deteriorate? Loss of crucial, historic information accompanied by a distinctive, and nose wrinkling vinegary scent.

    Fiche and film are going the way of the Dodo

    Fiche and film are going the way of the Dodo. Only to be seen in television and movies when the heroes finally discover that crucial piece of information to turn the tables. Film is no longer a viable technology, requiring specialized and bulky equipment to fully utilize, and manufacturers are slowly shutting down production and jumping ship. Big-wigs like Netflix haul in $5.5 billion annually as digital streaming conquers the globe while the skeletal remains of Blockbuster Videos are now Dollar Stores and Starbucks. Still a little Scully? Here’s the hard truth straight from the mouth of Mulder. Film is physical. Like almost all known matter in the insignificant fraction of our explored universe, microfilm occupies space. On Earth, that space is more pricey than the Bard’s signature.

    Stop storing microfilm

    The world doesn’t need another endless warehouse for the Arc of the Covenant to disappear into and never be seen again. Not only is storing microfilm costly with rent on prime real estate, administration fees, maintenance, and de-lousing tacked on top, but microfilm has to be physically retrieved. Based on individual circumstances, it may become the lengthy bureaucratic process Hermes Conrad lives for in order to requisition microfilm, or it could involve creeping down creaky stairs into the eerie basement with a single swinging lightbulb.

    Save space, instant access

    Digital information can be accessed with a few strokes of a key and easily distributed to all parties. No muss. No fuss. Granted, microfilm makes an excellent non-technological back-up for the day Croatoan engulfs humanity, but even naive, lovable Castiel has embraced the wonders of modern technology.

    The process of film to digital formats

    The process of film to digital isn’t all that different from document. Here in Sunrise Junction, sitting amongst the likes of the Waco Kid and Big Hoss – two of Micro Com’s prized beauties – our microfilm scanning technicians know how to coax out the perfect performance from the herd. Our Microfilm scanners are sturdier than a guild’s best tank, and even contain their own onboard computer that allows them to function independently, and possibly even navigate an asteroid belt with C3PO shrieking the odds in the background. Never tell our technicians the odds. They’ll beat them every time, even in the face of the impossible; create a dupe roll, drop the density, switch the polarity, or mask each individual frame for scanning with Monica Gellar precision.

    The digital era is upon us

    Far too often, history is lost. Hidden away in the dank and dark, and slowly forgotten like a lost city buried for centuries when it should be preserved for future generations. Everyday the world grows smaller with the rapid dissemination of Grumpy Cat’s latest meme, election controversies, and the never ending squabbles of countries’ unrest. The digital era is upon us. Whatever your needs, professional or personal, MCS Vancouver Scanning services aims to ease the transition, bringing images stored on deteriorating film into high definition and at your fingertips rather than on clunky old machines gathering dust in library basements. Time to crack open those X-Files.

    Go Paperless, Contact MCS Vancouver

    For any questions on our wide range of digitization and scanning services in Vancouver BC, contact MCS Vancouver today!
  4. Large Format Scanning – It’s Gonna be Huge! by guest blogger Jay Phoenix

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    Large Format Scanning

    One size fits all is a myth. Life exists beyond letter and legal. Course the paper pushers down the block beg to differ with their singular belief that the sun, moon, and stars revolve around them. Time to prove them wrong with the next stop on the whirlwind Micro Com Vancouver tour – Large Format. Please secure your table trays, stow your carry-on, and put your seat in an upright position. We’re cleared for takeoff.

    No challenge too big

    With large format, we’re talking BIG. Not Tom Hanks, but more life size, signed Andre the Giant poster big. Anybody want a peanut? Anything that measures in excess of 11×17 (inches) officially classifies, and wins a special trip. No challenge too big. We scan Engineering plans, building schematics, rollercoaster designs, “Just hang in there” motivational kitten posters, or Happy Birthday balloon banners.

    Large Format, Assemble!

    During the day to day, our large format technicians battle documents often taller than themselves. That’s saying something considering the rookie technician rivals Padalecki proportions. But Moose and Squirrel would be out of their element waging this war without the years of experience our large format scanning department boasts. So what happens when regular old document scanning meets large format? It’s as simple as a game of iSpy on the prairies. Large format is handed off and scanned separately. (Batteries not included.) What is included is proper indexing. Preppers leave little markers for ease of navigation, and images are inserted into their rightful place in the Dewey Decimal system – or which ever, possibly more logical, form of organization used.

    All scanning options are open

    Micro Com can handle all your scanning needs with the wide array of scanners and tools at their disposal. We’re not going to need a bigger boat. Documents are primped and pampered. More importantly, protected. Specially made acetate sleeves act as a protective forcefield that the rebel forces on Endor can’t destroy. Delicate materials are slipped in and sealed to safeguard against damage when fed through the capture path. And throughout MCS’s long history of document imaging, the team has tackled a few difficult and rare finds. Ancient Chinese scrolls and beautiful watercolours, authentic drafting linens from original settlements, and perhaps a treasure map or two that may lead to Atlantis or uncover Camelot. But Captain Jack Sparrow is suspiciously silent on the location with his compass that doesn’t point North. And Micro Com hereby solemnly swears not to upload Moloch the Defiler into the cloud when scanning ancient texts and renderings. This concludes this leg of the tour. Please remove your headphones in preparation for landing. Hope you enjoyed the brief introduction to the vast world of large format scanning and hope you fly with us again.

    Contact MCS Vancouver for your Scanning Services

    For any questions on our wide range of scanning services in Vancouver BC, contact MCS Vancouver today!
  5. The Scanning Room Floor: Double-sided Automated Feed Scanning, by guest blogger Jay Phoenix

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    Rapid Double-sided Document Automated Feed Scanner!

    Rapid Double-sided Document Automated Feed Scanner!

    RAPID DOUBLE-SIDED DOCUMENT AUTOMATED FEED SCANNER!

    Hi, I’m Mr. M. Com, president and CEO of Micro Com’s Rapid Double-sided Document Automated Feed Scanner Emporium and Warehouse. Thanks to a veteran staff, we’re currently cranking out digitized documents at the speed of light on our Rapid Double-sided Document Automated Feed Scanners, and we’re looking to pass the savings on to YOUUUUUUUU! Impress new clients of your business. WOW your boss at your next meeting. Consolidate your clutter. Protect your files. Confuse your file room clerk. Salaryman? Surf a secure server. Burn down that stuffy warehouse or just toss out those paperweights. Whatever your Rapid Double-sided Document Automated Feed Scanner needs are! So call us now at Micro Com’s Rapid Double-sided Document Automated Feed Scanner Emporium and Warehouse.

    Jokes aside

    Jokes aside, Micro Com Systems is home to real industry veterans – some that have been with the company since the beginning of time. They ate dinosaurs for breakfast. Alright, so let’s not throw all humour out the window. Micro Com’s diligent scanning division can be separated into three distinct sections amidst the hullabaloo of the production floor: Paper Document, Large Format, and Microfilm. So weigh anchor and hoist the mainsail. We’re about to set sail on a whirlwind tour of the action, starting with the scanning room floor.

    Scanning operations at our Vancouver location

    Ground level – proper preparation of your documents. Step right up. See the amazing Micro-Machines that give the Sailor Scouts a run for their money with teamwork, determination, and skill, with more flair and style than Tuxedo Mask. Every sheet of paper passes through the hands of our experienced preppers. They wade through the Sea of Internal Office Memo and scale Triplicate Peaks on a daily basis. Each and every document is handled with due care and attention, and specially prepared for the least impact during scanning, especially documents of a more fragile than the skin of an onion. MCS ensures they may live long and prosper before parting ways.

    Archival Book Scanning & Digitizing Service

    Worried about the wear and tear on sensitive and fragile documents during the digitization process? Worry no longer. Peace of mind is ‘The Priestly’ of Micro Com. You have a project, Micro Com will find a way to bring it to fruition. But it’s not all about shucking paperclips and staples. Life moves pretty fast, and if you’re not careful, you’ll miss it while drowning poorly maintained file rooms. MCS’s preppers organize documents into a coherent system prior to scanning for ease of navigation once converted to a digital medium, instead of a jumble of documents thrown into a folder with a label slapped on the cover. After documents have undergone the careful scrutiny of the meticulous preppers, several methods of scanning are utilized based on individual needs. Different strokes for different folks, whether that be paper, microfilm, aperture cards, slides, or even negatives. You have it. MCS scans it. Delicate materials? Our scrupulous scanner technicians work with a variety of scanners to find the best solution. Like a high resolution book scanner that gently cradles your books. No need to destroy the beautiful bindings or integrity of your priceless first editions, or tear apart your comic book collection. Over the years, Micro Com has handled rather delicate and brittle documents preserved from decades long past, including ancient newspapers and beautiful scrolls, enabling the ability to share these precious pieces of history without endangering the original material.

    High volume scanning

    High volume becomes no challenge with our rapid double-sided document automated feed scanners that easily manage a volume of 120 single pages scanned per minute. Double-sided? Double it. Harry Potter and the Deathly Hallows – large print edition – scanned cover to cover faster than a Firebolt. Crunch the numbers. That’s over 700 pages in 3 minutes. Imagine the mountains of information stored in musty warehouses that could be transfigured with an ease that would make McGonagall proud.

    Custom scanning services

    But what about the custom options? Customize to meet your specific needs, because like snowflakes, no two clients are the same. Work with our knowledgeable team and peruse a mockup to find what’s right for you. Black and white? Sure. Grayscale? Can do. Colour? You bet your kitten. Crisp clean images, indexed, named, and organized according to your will at your fingertips. The Overlord would be pleased. So what are you waiting for? Firefly’s Second Season?

    Contact MCS Vancouver for your Scanning Services

    For any questions on our wide range of scanning services in Vancouver BC, contact MCS Vancouver today!
  6. Securing Your Data Archives with MCS Vancouver by guest blogger Jay Phoenix

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    Secure Records Archiving Vancouver

    Human ingenuity and imagination are an insurmountable force to be reckoned with. Since the first cave men that pounded rocks to create fire and hunted woolly mammoths with spears for survival, curiosity has driven the human race forward through the ages and fed their will to improve and create.

    Minor Invention, Lasting Impression

    Imagine a world without the invention of the wheel. Looks different, doesn’t it. In elementary school, children learn about Mesopotamia – the land between rivers – and their contribution to modern civilization. It’s hard to believe that a minor invention for the ease of transportation of goods in 3500 BCE (3500 BC) left a lasting impression.

    Inconceivable!

    Life is exploration and discovery; pushing boundaries and “boldly going where no one has gone before”. From Vikings landing on the rocky shores of Eastern Canada 500 years before the birth of Christopher Columbus to the Wright brother’s first successful flight in 1903 that has now made distant countries neighbours, the world continues to take great steps forward to a bright future. Ancient engineering feats like the Roman aqueducts and Egyptian irrigation are now commonplace in modern construction and farming, and today, images of distant galaxies have been gathered by the Hubble telescope launched into orbit 15 years ago. These beautiful snapshots capture clues to the formation and creation of our universe – a window millions of years into the past.   But not every invention and creation alters the world. Even the smallest contribution has its place in history. Take a shoe horn for example. In no way earth shattering, but damn useful. And who doesn’t want a snuggie?

    Securing the Safety of Your Data

    As Michael Scott knows, nothing is more important than the client and their needs, and once again, human ingenuity strikes in the form of a creative solution to a problem – the transportation of vital information. On occasion Micro Com Systems, Vancouver’s Document Scanning & Archive Records Management Service, handles materials of a rather delicate and fragile nature, and clients swoop in with innovative creations to secure the safety of their data.

    Custom Shipping Containers for Data Archives

    Meet “The Coffin”, the baddest box of reinforced steel on two wheels this side of the Mississippi. Okay, so it’s no fortification against the invading nomadic tribes of the Mongols, and “The Coffin” is really made of aluminum, but a valued  Micro Com Systems client designed and built the formidable contraption akin to the Arc of the Covenant, minus the face melting.
    "The Coffin" Archive Records Management : Microfilm Archive Container

    “The Coffin” – Microfilm Archive Container

    Microfilm Data Archive Containers

    Similar designs in custom shipping containers have cropped up over the years. Several really do resemble a coffin – long wooden, sealed boxes – but thankfully without the risk of the undead rising in search of juicy brains. While these inventive contributions won’t alter the course of history, they have shaped  Micro Com Systems‘ the strong partnerships that MCS Vancouver prides itself on with clients. It’s all about thinking of what’s outside the box.
  7. Digitization of Documentation for Universal Accessibility, by guest blogger Jay Phoenix

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    Documentation Digitization: see Britannica vs Wikipedia

    Ding-dong. Your friendly neighbourhood Britannica calling. Okay, not really. How about an annoying, pushy, slimeball dripping with condescension? Perhaps with a possessed hairpiece that doesn’t quite match the greying fringe.

    Digital Encyclopedias

    Hard to believe that just over a decade ago, Wikipedia didn’t exist for all your late night quandaries over the origins of velcro or what year News of the World hit turntables. Back when Marty McFly wreaked havoc on the timeline, grade school children that researched the culture of Indonesia or the irrigation of ancient Egypt wiped off thick layers of dust and cracked open musty Encyclopedias to hunt down information. Most sets housed in libraries serviced entire schools and communities.

    Accelerated Dissemination of Information

    Like Penn knocking on apartment 19, those who could afford the luxury of even a single volume – Joey and the letter V – fell prey to that sleazy salesmen that solicited door to door promising a wealth of knowledge for their children with the purchase of the latest set, fresh off the presses. But therein lies the rub. The information held within a set became historical before the ink dried. While ancient information etched in stone may still carry relevance, in our modern age, scanning & digitization technology has accelerated the dissemination of information. News of the godly Higgs Boson circled the globe in a matter of minutes.

    Digital Devices in Education

    Learning and communication stand at a crucial junction. Elementary schools provide their young students with tablets and iPads, and handwriting and long form mathematics are being phased out. Mega media conglomerates have taken a running leap with the supposed benefits to educational advancements through technology. Internet providers now boast their superior service directly correlates with a child’s ability to learn. With their superior high speed internet, children may now gather infinite amounts of knowledge faster to further their education and achieve higher grades. Absolute tripe, or is it?

    Online Sources, Limitless Resources

    To a certain degree, online sources provide limitless resources to an university student gathering information for a 30 page paper on the relation of Canterbury Tales to the Bible when specific volumes of scholarly journals required for citation rest in a library thousands of kilometers away. A few clicks of a mouse, and tada. The digitization of information has nearly rendered card and library catalogues obsolete.

    Digitization of Documentation = Universal Accessibility

    That the integration of technology in daily activities will only grow, and the convenience of the circulation of information — whether for school, work, or pleasure — is inarguable. Digitization of documentation provides universal accessibility far superior to the costly storage of hundreds of boxes full of materials that degrade over time. A few strokes of a key and the information for that client meeting in half an hour is in front of you, no swimming through mountains of files or Harold crying in a corner after being Litt Up.
  8. Vancouver’s Microfilm & Document Imaging Senior Experts, by guest blogger Jay Phoenix

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    From scanners and imaging hardware to support and softwareMCS, Vancouver’s Document Scanning & Archive Records Management Service‘s Daring Dragoon tackles a staggering list of endless tasks on a daily basis. As the resident IT Manager extraordinaire, Mike tunes Micro Com’s engine with over 30 years experience that keeps operations running smooth.

    Vancouver’s Microfilm & Document Imaging Senior Experts

    This isn’t his first water cooler hoedown. He serves up sass with 26 years of dedicated microfilm experience with a side of 17 years of document imaging, which makes Mr. IT more than your outsourced 1-800-have-you-tried-turning-it-off-and-on. Self taught in the ways of the geek, Mike spends his weekends pouring over dry technical blogs to gain EXP and level up. But it’s not all software upgrades and data encryption.
     Micro Com Systems, Vancouver Document Scanning & Archive Records Management Service

    Mr. IT

    Everyday Digitization Mastery

    Every summer will find Mike cruising the country in style with his kids piled into the family vehicle. Fingers crossed Wally World isn’t closed. At least the soundtrack rocks. It’s a running theme within the ranks of MCS Vancouver’s older generation. Wizen old men with graying hair hunched over their desks to a classic sound. Pink Floyd plays roulette in the CD changer, or better yet, spins on the turntable. In the distant future, Mike’s progeny might appreciate that their dad’s taste in tunes is as cool as the Dark Side of the Moon.
  9. MCS Scanning Services Loves Vancouver, by guest blogger Jay Phoenix

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    Why MCS Scanning Services Loves Vancouver

    Vancouver: Canada’s best kept secret. When questioned in polite conversation by friends and family or a chatty stranger, any Vancouverite, native or otherwise, responds with the same Groot answer. It’s raining. So here’s the truth to this well concealed conspiracy. Vancouver doesn’t even rank in the top five. The honour of rainiest Canadian city falls to Prince Rupert, British Columbia, well surpassing Vancouver’s dismal 169 days with a depressing 229 days of rain a year. Nestled in the heart the artsy Mount Pleasant neighbourhood overlooking the downtown peninsula, Micro Com’s Vancouver office is surrounded by more culture and diversity than the range of hair colour in anime. Indian? Thai? Mexican? Strange Indian-Asian hybrid-fusion? You name it, Vancouver’s got it. On a bright sunny day, the view of the city with a mountain backdrop is stunning: Science World, BC Place, False Creek. It’s a quaint little area. Hipster central. Bike shops for the environmentally inclined, and cafes with overpriced fancy coffee and random pianos tucked in the corners that are seen, but never heard.

    Mount Pleasant Neighbourhood

    MCS Scanning Services Loves Vancouver

    MCS Scanning Services Loves Vancouver

    MCS Scanning Service Location

    Just off Main, Micro Com sits blocks from the infamous Mount Pleasant clock that stands tall in the center of the Kingsway-Main split. A hop, skip, and a jump away is Dude Chilling Park. Yes, Vancouver is just that awesome. In late 2012, an artist erected a prank sign in Guelph Park, a reference to the public art piece of a reclining man. The neighbourhood rallied, and a mass petition was mounted against the city when the sign was removed. In February of 2014, the sign became a permanent fixture, unless it has been stolen, AGAIN! So welcome to the neighbourhood from MCS, Vancouver’s Document Scanning & Archive Records Management Service. Enjoy your stay!

Micro Com Systems Ltd.

Copyright 2015. All rights reserved.


Micro Com Systems LTD.
8527 Eastlake Drive Burnaby BC V5A4T7

1.604.872.6771

vaninfo@microcomsys.com
Webmail

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