Vancouver office: 1.604.872.6771 

Category Archive: Document Scanning

  1. Old Technology Leads to New Beginnings at Vancouver Scanning Company

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    For a company that specializes in scanning and document digitization, the rapid evolution of technology is a simple reality. Even long-term employees nearing the age of retirement embraced the use of technology decades ago—in both their work and private lives.

    Of course, not everyone belongs in this camp. One wonderful employee in particular spent nearly their entire career pursuing analog work streams. Their focus was the microfilm cameras—and the large, specialized drawings and documents that didn’t translate well onto scanners and other more modern solutions.

    This operator flat out refused to learn about computers, even when the company offered to pay for a series of courses. In fact, the term technophobe was woefully inadequate to express the object horror that somehow technical inaptitude would lead to the downfall of expensive equipment.

    Various work options were tried: high-speed document scanners, large format scanners, book scanners—all met with failure. At this point, management was becoming increasingly concerned about finding the employee a long-term role since the tech kept changing in just about every department.

    Finally, one inspired supervisor suggested quality image control. The task was relatively simple. All that was required was navigating to a specified folder and opening the first image by clicking it. Then the employee simply had to advance through all the images in the work folder, making notes of any missing, abnormal or skewed images that required re-scanning. The logic was an image is an image, whether it’s on microfilm or a high-resolution screen. Moreover, the work was very similar to what the employee had performed for years, inspecting microfilm on a light table.

    Ultimately, it proved to be the great fit, and Micro Com gained one of its greatest quality controllers in the history of operations. Over time, the employee’s fear of computers subsided considerably—they’re even approaching new technically oriented tasks with cautious optimism.

    The moral of the story is that bridging a change sometimes requires small steps—but it can lead to new directions and positive outcomes for all concerned.

  2. Digitization and Scanning: The Files from Beyond

    Leave a Comment Digitization and scanning seem like relatively straightforward tasks. But when you run a large-scale service bureau, the reality is that no two jobs are ever quite the same. As two of our scanning specialists, Kathy Di Tomaso and Shelley Vogt have over 70 years of experience handling other people’s paper, between them. And these ladies know that delivering high-quality results takes a little extra effort—and considerable expertise.

    Vancouver Document Scanning

    As a fully scalable scanning and digitization centre in Vancouver, Micro Com Systems is often called on to do jobs for government organizations, libraries, as well as private companies. Sometimes these clients have procrastinated on important digitization projects a little longer than advisable. As a result, team members have to be prepared to negotiate a number of challenges when sorting through thousands of boxes that have on occasion contained documents dating as far back as the 1800s—as well as other surprises. Every sheet of paper must be checked before it can be fed into a scanner. Folds have to be smoothed and staples need be removed. Even older documents on the brink of disintegration have to be prepared. And it’s up to the team members at Micro Com to digitize these documents before the information they contain is lost forever. Of course, dust is a regular occurrence when sorting. But sometimes documents have also been exposed to fire and flooding. This might mean removing little burned bits of paper or separating documents that are gummed together with mould and mildew. There’s even been the occasional post-mortem mouse, which one can only hope expired peacefully after a long and fulfilling life nibbling on select documents.

    Vancouver Scanning Company

    Today, team members are prepared for anything. And they have access to protective gloves and lab coats that can be donned when necessary. Besides negotiating the occasional biohazard, there are the more predictable challenges. Papers that are stained, dog-eared, and crumpled all require special pre-press preparation. Then there are the older documents that are occasionally secured by staples that are so big and strong that removing them take brute strength and pliers! Team members have even been called on to handle rare and valuable books and scrolls printed on exotic materials like cotton, onion skin, and linen. The point is, whatever you’re working with, reliable team members like Kathy and Shelley have been there and done that. Document digitization allows businesses to free up valuable real estate by disposing of a surplus of storage boxes—and best of all they need never discover the surprises that await within.

    Contact Us Today – Scanning Company in Vancouver

    To learn more about the document digitization and storage solutions at Micro Com Systems, please call 604-872-6771 or reach out online.
  3. Document Digitization: Experience + Innovation = Expertise

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    Clients who patronize a document digitization, image scanning, and data capture bureau like Micro Com Systems (MCS) expect the work to be on point. After all, many organizations could manage most of these jobs in-house, but sometimes scale or special requirements warrant a professional touch.

    As a firm that specializes in document imaging, Micro Com has become very good at replicating images with impeccable quality. And many organizations are quite happy to pay for the work they would rather not do.

    But while all of MCS’s clients have paper or microforms to scan, very few jobs can be processed in exactly the same fashion. For example, a recent client had a number of large format plans that were interfiled with regular letter and legal sized documents. And the customer required the final scanned images to mimic the original paper files exactly.

    This meant the large format and letter/legal documents first needed to be separated and then scanned on different platforms. Then they needed to be earmarked with placeholder targets by hand so the pages could be correctly assembled post scanning.

    Anticipating that this could be the first of many similar jobs, the team at Micro Com Systems put their heads together for a solution to streamline the process. Staying on top of emerging trends in hardware and software is incredibly important in the scanning industry. As a result, the team was able to leverage their knowledge and create an application using Microsoft Ink.

    The application allowed them to generate placeholder targets using a special stylus and tablet. The data from these forms were stored in a database, which subsequently printed a new generation of targets that allow the separate work streams to be combined electronically.

    Because of this, subsequent jobs with similar requirements can now be performed easily, without piling on considerable costs for time and labour.

    While customers may not appreciate the subtleties of how individual jobs are processed, they always appreciate high-quality work that is delivered on time and on budget. In short,  as a  document digitization, image scanning, and data capture bureau, Micro Com knows how to innovate to meet the needs of different clients. It’s how they can ensure people get the documents they need, exactly the way they need them.

  4. Secure Document Digitization: Keeping Sensitive Information Private

    Leave a Comment There’s been a lot of talk about how using shared servers can pose a security threat. This is particularly relevant when it comes to document digitization. Recently, the team at Micro Com Systems won a contract from an agency that was concerned about how and where their sensitive information would be stored during the process of document digitization. The customer’s internal security department determined that Micro Com’s policy of only using their own in-house servers made them the preferred choice. (more…)
  5. Introducing the Contex HD5450 Scanner – Vancouver Document Scanning Company

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    For people who need to access and share documents on a regular basis, scanning and digitization just makes good sense.

    Of course, not all scanning companies are created equal. The storage and management of large format documents such as blueprints, plans, maps, and drawings can leave some businesses puzzling over a solution. But hey, those companies aren’t Micro Com Systems. With an average output of over one million pages per month, we are Vancouver’s scanning specialists.

    (more…)
  6. Atiz Archival Book Scanning Vs. the Guillotine

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    Curious about the process of scanning archival books? Many of the book scanning customers who come to Micro Com Systems have works as rare and precious as—for example—the powdered wig worn by Marie Antoinette. In other words, they are priceless both in terms of history and appearance.

    As a company that specializes in all forms of document digitization, image scan & data capture, we scoured the market for the best library digitization device before purchasing the Atiz Bookdrive Pro. (more…)

  7. Micro Com Systems Breaks Hoarding Tradition

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    When you’re a business that scans and digitizes over one million pages every month, being surrounded by tech and paperwork just goes with the territory. However, after a recent move to Burnaby, the management at Micro Com Systems has some advice that other businesses might find valuable—beware of becoming an accidental hoarder.

    The relationship between tech and business is almost as natural as peanut butter and jelly. There’s an easy harmony between them—a synchronicity. One makes the other better.

    What We Offer – Vancouver Document Scanning Services and More

    As a company engaged in all forms of document digitization, image scanning, and data capture, part of the reason for the hoarding is understandable. There’s a lot of tech, and certain makes and models that still play a role in select operations have been retired, so older machines are kept around for parts. Micro Com also sells and services capture hardware and, once again, older machines were kept in case someone needed an elusive component.

    How We Tidy Up

    Other clutter, however, was less defensible. There were hundreds and hundreds of banker’s boxes packed to the brim with paper, drawings, and microfilm from long-completed jobs. When returns were not requested, many of the boxes were shunted into the corners of the 5000 sq. ft. warehouse—and forgotten. And things just went too far.

    When it finally came time to decide what to keep and what to discard, there were literally tons of waste. A junk-hauling company had to be called in—and it took six 5-ton trucks to haul away the incredible volume of garbage and recycling. In addition, seven 64 cubic foot (2 cubic metre) steel cages of paper were sent for shredding.

    To prevent this from happening again, the solution moving forward will be to implement a yearly spring cleanout—and it’s a lesson other businesses might take to heart. After all, if people regularly clean out their homes to keep them from getting cluttered, why should a business be any different?

    Digitizing Your Paperwork Solution – Contact Us For More Details

    The team members at Micro Com Systems look forward to serving you from their newer, tidier location in Burnaby. Ask them how digitizing your paperwork can cut costs and make your important paperwork more accessible and secure—and leave your office tidier. Call 604-872-6771 or reach out online.

  8. The Scanning Room Floor: Double-sided Automated Feed Scanning, by guest blogger Jay Phoenix

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    Rapid Double-sided Document Automated Feed Scanner!

    Rapid Double-sided Document Automated Feed Scanner!

    RAPID DOUBLE-SIDED DOCUMENT AUTOMATED FEED SCANNER!

    Hi, I’m Mr. M. Com, president and CEO of Micro Com’s Rapid Double-sided Document Automated Feed Scanner Emporium and Warehouse. Thanks to a veteran staff, we’re currently cranking out digitized documents at the speed of light on our Rapid Double-sided Document Automated Feed Scanners, and we’re looking to pass the savings on to YOUUUUUUUU! Impress new clients of your business. WOW your boss at your next meeting. Consolidate your clutter. Protect your files. Confuse your file room clerk. Salaryman? Surf a secure server. Burn down that stuffy warehouse or just toss out those paperweights. Whatever your Rapid Double-sided Document Automated Feed Scanner needs are! So call us now at Micro Com’s Rapid Double-sided Document Automated Feed Scanner Emporium and Warehouse.

    Jokes aside

    Jokes aside, Micro Com Systems is home to real industry veterans – some that have been with the company since the beginning of time. They ate dinosaurs for breakfast. Alright, so let’s not throw all humour out the window. Micro Com’s diligent scanning division can be separated into three distinct sections amidst the hullabaloo of the production floor: Paper Document, Large Format, and Microfilm. So weigh anchor and hoist the mainsail. We’re about to set sail on a whirlwind tour of the action, starting with the scanning room floor.

    Scanning operations at our Vancouver location

    Ground level – proper preparation of your documents. Step right up. See the amazing Micro-Machines that give the Sailor Scouts a run for their money with teamwork, determination, and skill, with more flair and style than Tuxedo Mask. Every sheet of paper passes through the hands of our experienced preppers. They wade through the Sea of Internal Office Memo and scale Triplicate Peaks on a daily basis. Each and every document is handled with due care and attention, and specially prepared for the least impact during scanning, especially documents of a more fragile than the skin of an onion. MCS ensures they may live long and prosper before parting ways.

    Archival Book Scanning & Digitizing Service

    Worried about the wear and tear on sensitive and fragile documents during the digitization process? Worry no longer. Peace of mind is ‘The Priestly’ of Micro Com. You have a project, Micro Com will find a way to bring it to fruition. But it’s not all about shucking paperclips and staples. Life moves pretty fast, and if you’re not careful, you’ll miss it while drowning poorly maintained file rooms. MCS’s preppers organize documents into a coherent system prior to scanning for ease of navigation once converted to a digital medium, instead of a jumble of documents thrown into a folder with a label slapped on the cover. After documents have undergone the careful scrutiny of the meticulous preppers, several methods of scanning are utilized based on individual needs. Different strokes for different folks, whether that be paper, microfilm, aperture cards, slides, or even negatives. You have it. MCS scans it. Delicate materials? Our scrupulous scanner technicians work with a variety of scanners to find the best solution. Like a high resolution book scanner that gently cradles your books. No need to destroy the beautiful bindings or integrity of your priceless first editions, or tear apart your comic book collection. Over the years, Micro Com has handled rather delicate and brittle documents preserved from decades long past, including ancient newspapers and beautiful scrolls, enabling the ability to share these precious pieces of history without endangering the original material.

    High volume scanning

    High volume becomes no challenge with our rapid double-sided document automated feed scanners that easily manage a volume of 120 single pages scanned per minute. Double-sided? Double it. Harry Potter and the Deathly Hallows – large print edition – scanned cover to cover faster than a Firebolt. Crunch the numbers. That’s over 700 pages in 3 minutes. Imagine the mountains of information stored in musty warehouses that could be transfigured with an ease that would make McGonagall proud.

    Custom scanning services

    But what about the custom options? Customize to meet your specific needs, because like snowflakes, no two clients are the same. Work with our knowledgeable team and peruse a mockup to find what’s right for you. Black and white? Sure. Grayscale? Can do. Colour? You bet your kitten. Crisp clean images, indexed, named, and organized according to your will at your fingertips. The Overlord would be pleased. So what are you waiting for? Firefly’s Second Season?

    Contact MCS Vancouver for your Scanning Services

    For any questions on our wide range of scanning services in Vancouver BC, contact MCS Vancouver today!
  9. Digitization of Documentation for Universal Accessibility, by guest blogger Jay Phoenix

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    Documentation Digitization: see Britannica vs Wikipedia

    Ding-dong. Your friendly neighbourhood Britannica calling. Okay, not really. How about an annoying, pushy, slimeball dripping with condescension? Perhaps with a possessed hairpiece that doesn’t quite match the greying fringe.

    Digital Encyclopedias

    Hard to believe that just over a decade ago, Wikipedia didn’t exist for all your late night quandaries over the origins of velcro or what year News of the World hit turntables. Back when Marty McFly wreaked havoc on the timeline, grade school children that researched the culture of Indonesia or the irrigation of ancient Egypt wiped off thick layers of dust and cracked open musty Encyclopedias to hunt down information. Most sets housed in libraries serviced entire schools and communities.

    Accelerated Dissemination of Information

    Like Penn knocking on apartment 19, those who could afford the luxury of even a single volume – Joey and the letter V – fell prey to that sleazy salesmen that solicited door to door promising a wealth of knowledge for their children with the purchase of the latest set, fresh off the presses. But therein lies the rub. The information held within a set became historical before the ink dried. While ancient information etched in stone may still carry relevance, in our modern age, scanning & digitization technology has accelerated the dissemination of information. News of the godly Higgs Boson circled the globe in a matter of minutes.

    Digital Devices in Education

    Learning and communication stand at a crucial junction. Elementary schools provide their young students with tablets and iPads, and handwriting and long form mathematics are being phased out. Mega media conglomerates have taken a running leap with the supposed benefits to educational advancements through technology. Internet providers now boast their superior service directly correlates with a child’s ability to learn. With their superior high speed internet, children may now gather infinite amounts of knowledge faster to further their education and achieve higher grades. Absolute tripe, or is it?

    Online Sources, Limitless Resources

    To a certain degree, online sources provide limitless resources to an university student gathering information for a 30 page paper on the relation of Canterbury Tales to the Bible when specific volumes of scholarly journals required for citation rest in a library thousands of kilometers away. A few clicks of a mouse, and tada. The digitization of information has nearly rendered card and library catalogues obsolete.

    Digitization of Documentation = Universal Accessibility

    That the integration of technology in daily activities will only grow, and the convenience of the circulation of information — whether for school, work, or pleasure — is inarguable. Digitization of documentation provides universal accessibility far superior to the costly storage of hundreds of boxes full of materials that degrade over time. A few strokes of a key and the information for that client meeting in half an hour is in front of you, no swimming through mountains of files or Harold crying in a corner after being Litt Up.
  10. Vancouver’s Microfilm & Document Imaging Senior Experts, by guest blogger Jay Phoenix

    Leave a Comment From scanners and imaging hardware to support and softwareMCS, Vancouver’s Document Scanning & Archive Records Management Service‘s Daring Dragoon tackles a staggering list of endless tasks on a daily basis. As the resident IT Manager extraordinaire, Mike tunes Micro Com’s engine with over 30 years experience that keeps operations running smooth.

    Vancouver’s Microfilm & Document Imaging Senior Experts

    This isn’t his first water cooler hoedown. He serves up sass with 26 years of dedicated microfilm experience with a side of 17 years of document imaging, which makes Mr. IT more than your outsourced 1-800-have-you-tried-turning-it-off-and-on. Self taught in the ways of the geek, Mike spends his weekends pouring over dry technical blogs to gain EXP and level up. But it’s not all software upgrades and data encryption.
     Micro Com Systems, Vancouver Document Scanning & Archive Records Management Service

    Mr. IT

    Everyday Digitization Mastery

    Every summer will find Mike cruising the country in style with his kids piled into the family vehicle. Fingers crossed Wally World isn’t closed. At least the soundtrack rocks. It’s a running theme within the ranks of MCS Vancouver’s older generation. Wizen old men with graying hair hunched over their desks to a classic sound. Pink Floyd plays roulette in the CD changer, or better yet, spins on the turntable. In the distant future, Mike’s progeny might appreciate that their dad’s taste in tunes is as cool as the Dark Side of the Moon.

Micro Com Systems Ltd.

Copyright 2015. All rights reserved.


Micro Com Systems LTD.
8527 Eastlake Drive Burnaby BC V5A4T7

1.604.872.6771

vaninfo@microcomsys.com
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