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Category Archive: Large Format Scanning

  1. Old Technology Leads to New Beginnings at Vancouver Scanning Company

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    For a company that specializes in scanning and document digitization, the rapid evolution of technology is a simple reality. Even long-term employees nearing the age of retirement embraced the use of technology decades ago—in both their work and private lives.

    Of course, not everyone belongs in this camp. One wonderful employee in particular spent nearly their entire career pursuing analog work streams. Their focus was the microfilm cameras—and the large, specialized drawings and documents that didn’t translate well onto scanners and other more modern solutions.

    This operator flat out refused to learn about computers, even when the company offered to pay for a series of courses. In fact, the term technophobe was woefully inadequate to express the object horror that somehow technical inaptitude would lead to the downfall of expensive equipment.

    Various work options were tried: high-speed document scanners, large format scanners, book scanners—all met with failure. At this point, management was becoming increasingly concerned about finding the employee a long-term role since the tech kept changing in just about every department.

    Finally, one inspired supervisor suggested quality image control. The task was relatively simple. All that was required was navigating to a specified folder and opening the first image by clicking it. Then the employee simply had to advance through all the images in the work folder, making notes of any missing, abnormal or skewed images that required re-scanning. The logic was an image is an image, whether it’s on microfilm or a high-resolution screen. Moreover, the work was very similar to what the employee had performed for years, inspecting microfilm on a light table.

    Ultimately, it proved to be the great fit, and Micro Com gained one of its greatest quality controllers in the history of operations. Over time, the employee’s fear of computers subsided considerably—they’re even approaching new technically oriented tasks with cautious optimism.

    The moral of the story is that bridging a change sometimes requires small steps—but it can lead to new directions and positive outcomes for all concerned.

  2. Introducing the Contex HD5450 Scanner – Vancouver Document Scanning Company

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    For people who need to access and share documents on a regular basis, scanning and digitization just makes good sense.

    Of course, not all scanning companies are created equal. The storage and management of large format documents such as blueprints, plans, maps, and drawings can leave some businesses puzzling over a solution. But hey, those companies aren’t Micro Com Systems. With an average output of over one million pages per month, we are Vancouver’s scanning specialists.

  3. Large Format Scanning – It’s Gonna be Huge! by guest blogger Jay Phoenix

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    Large Format Scanning

    One size fits all is a myth. Life exists beyond letter and legal. Course the paper pushers down the block beg to differ with their singular belief that the sun, moon, and stars revolve around them. Time to prove them wrong with the next stop on the whirlwind Micro Com Vancouver tour – Large Format. Please secure your table trays, stow your carry-on, and put your seat in an upright position. We’re cleared for takeoff.

    No challenge too big

    With large format, we’re talking BIG. Not Tom Hanks, but more life size, signed Andre the Giant poster big. Anybody want a peanut? Anything that measures in excess of 11×17 (inches) officially classifies, and wins a special trip. No challenge too big. We scan Engineering plans, building schematics, rollercoaster designs, “Just hang in there” motivational kitten posters, or Happy Birthday balloon banners.

    Large Format, Assemble!

    During the day to day, our large format technicians battle documents often taller than themselves. That’s saying something considering the rookie technician rivals Padalecki proportions. But Moose and Squirrel would be out of their element waging this war without the years of experience our large format scanning department boasts. So what happens when regular old document scanning meets large format? It’s as simple as a game of iSpy on the prairies. Large format is handed off and scanned separately. (Batteries not included.) What is included is proper indexing. Preppers leave little markers for ease of navigation, and images are inserted into their rightful place in the Dewey Decimal system – or which ever, possibly more logical, form of organization used.

    All scanning options are open

    Micro Com can handle all your scanning needs with the wide array of scanners and tools at their disposal. We’re not going to need a bigger boat. Documents are primped and pampered. More importantly, protected. Specially made acetate sleeves act as a protective forcefield that the rebel forces on Endor can’t destroy. Delicate materials are slipped in and sealed to safeguard against damage when fed through the capture path. And throughout MCS’s long history of document imaging, the team has tackled a few difficult and rare finds. Ancient Chinese scrolls and beautiful watercolours, authentic drafting linens from original settlements, and perhaps a treasure map or two that may lead to Atlantis or uncover Camelot. But Captain Jack Sparrow is suspiciously silent on the location with his compass that doesn’t point North. And Micro Com hereby solemnly swears not to upload Moloch the Defiler into the cloud when scanning ancient texts and renderings. This concludes this leg of the tour. Please remove your headphones in preparation for landing. Hope you enjoyed the brief introduction to the vast world of large format scanning and hope you fly with us again.

    Contact MCS Vancouver for your Scanning Services

    For any questions on our wide range of scanning services in Vancouver BC, contact MCS Vancouver today!
  4. Our Document Preparation Operators: Scanning 40,000 Documents, by guest blogger Jay Phoenix

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    Marching hand in hand with the US of A, Canada leads the world in paper production, and the average office worker consumes – not in the savoury sense – an inconceivable 10,000 sheets per year. Shocking, no?

    Scanning & Digitally Archiving over 40,000 Files in Vancouver

    Over the last year and a half,  Micro Com Systems, Vancouver’s Digitization & Document Management Service tackled a monstrous project weighing in at over 40,000 files. To put that into perspective, that’s roughly 1200 bankers boxes stored by an off site document management company (which cost time and money). If stacked on top of one another, 1200 boxes commensurate the height of Paris’s most famous piece of architecture on the Champ de Mars, the Eiffel Tower. That’s no casual stroll down the well defined trail through a happy forest with cute woodland creatures that frolic about. No, it’s more on par with a timed sprint up the gruelling Grouse Grind: blood, sweat, and tears with a lovely pine-fresh scent.

    Scanning 1200 Boxes full of “Ugly Documents”

    Have you ever scanned a mountain of boxes with documents unloading a sea of paperclips and staples (aka scanning ugly documents)? Probably not.

    Document Preparation Operators

    Time to send in the calvary. So let’s talk about “document preparation operators”. What precisely is being operated? That’s not entirely clear. Is it ever? Perhaps the removal of superfluous paperwork clogging up the works? Well, that’s exactly what the document preparation operators did – no tip required – and the fact remains, a mere team of three stormed the stronghold and cut down the terrifying task to a more manageable size in a little under a year and a half. RETURN OF INVESTMENT: That’s about the same amount of time the average office worker spends searching for a missing file.

    Once the files were stripped down to the essentials and only the most relevant and crucial information remained as per client instructions, the boxes were shipped off to be prepped and scanned by the MCS Vancouver’s Digitization & Document Management Service team back at the homebase.

    Large Format Scanning, Too

    Large format documentation is no object. Protection you say? Items of a more sensitive and delicate condition can be wrapped. After all, MCS Vancouver believes in secure, safe scanning.

    We Scan Millions of Documents

    A project of this magnitude is quite the undertaking – nearly 1,000,000 documents passed through those hallowed scanners – but with a dedicated team, the task flew by all too quickly like papers caught in the breeze of an ill placed fan. Friends were made, bonds were formed, and there may have been a tearful goodbye. It was a beautiful ceremony, (they served muffins).

  5. Non-Destructive Scanning: Long Scrolls of Chinese Watercolour Art

    Leave a Comment The majority of the scanning services in Vancouver we provide are to capture business documents for companies so that they can more easily access and manage the information contained within these documents.

    We Scan Delicate Artwork & Large Format

    Sometimes we run into requests from potential clients to scan things that are a little out of the ordinary. Such was the case when were approached by a company that had “Artwork” to scan. Our initial impression was that this would be scanning oil paintings or some other type of material that does not lend itself to scanning through a traditional large format scanner, which transport the material through it as it is scanned. The concern was that we could potentially damage our equipment in trying to scan the Artwork or even worse, damage the client’s material!

    Non-Destructive Scanning: Scrolls of Chinese Watercolour

    Scan Artwork

    Scanning Scrolls 20 Feet Long!

    After further discussions with the client, it turned out that the objects were in fact, scrolls of Chinese watercolours. These scrolls could be up to 20 or more feet long, but fortunately, they were only up to three feet wide. The scrolls were painted on thick paper/cloth and given their considerable length, could impose problems feeding through a scanner. To alleviate our concerns, we suggested that they bring some of the material to our office so that we could try scanning it and see how it would feed and gauge the quality  the of the resulting images.

    Getting High Quality Digital Images

    We spent most of the morning testing and scanning their Artwork to ensure that the documents would feed correctly, not damage the material and produce high quality digital images. They needed the best possible results so that they could digitally archive them. But, they also needed to be able to reduce the file size for easy viewing and to make them accessible on the Internet. The digital images produced were excellent and the client was very happy. Doing a test of the documents allowed us to confirm that our method of scanning worked and the resulting images were what the client required.

Micro Com Systems Ltd.

Copyright 2015. All rights reserved.

Micro Com Systems LTD.
8527 Eastlake Drive Burnaby BC V5A4T7


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