Vancouver office: 1.604.872.6771 

Category Archive: Records Scanning

  1. Sunrise Junction, Microfilm Scanners by guest blogger Jay Phoenix

    Leave a Comment All aboard! Micro Com Express now departing the station! Have your tickets out please. Next stop, Microfilm scanning at Sunrise Junction. On your left, Micro Com’s very own herd of Sunrise Scanners can be seen corralled and ready for action. It’s a heartwarming tale. Like a litter of puppies, these beautiful beasts were manufactured on the same assembly line, then ripped apart from the only family they ever knew when they were bought by independent sources. But don’t shed a tear. Reaching distances as far south as Mexico, Micro Com slowly gathered the litter and provided them with a good home and a solid purpose in life.

    Seven Sunrise Microfilm Scanners, One Site

    Welcome to Sunrise Junction, home to not just one, but seven magnificent Sunrise Microfilm scanners. But why has Micro Com taken the time to slowly gather the dream team? Simple. Decades of microfilm has accumulated. A 100 years of information from cities, municipalities, regional districts, the ministry of magic, and federal and provincial governments locked away deep underground in ancient vaults guarded by dragons. Information that desperately requires conversion in the digital age where availability and accessibility are key. A little known fact, but statutory obligation in Canada requires the ability to trace land back to the beginning of time, long before Link was frozen in ice for Dave and Stony to discover. But what happens when those records inevitably begin to deteriorate? Loss of crucial, historic information accompanied by a distinctive, and nose wrinkling vinegary scent.

    Fiche and film are going the way of the Dodo

    Fiche and film are going the way of the Dodo. Only to be seen in television and movies when the heroes finally discover that crucial piece of information to turn the tables. Film is no longer a viable technology, requiring specialized and bulky equipment to fully utilize, and manufacturers are slowly shutting down production and jumping ship. Big-wigs like Netflix haul in $5.5 billion annually as digital streaming conquers the globe while the skeletal remains of Blockbuster Videos are now Dollar Stores and Starbucks. Still a little Scully? Here’s the hard truth straight from the mouth of Mulder. Film is physical. Like almost all known matter in the insignificant fraction of our explored universe, microfilm occupies space. On Earth, that space is more pricey than the Bard’s signature.

    Stop storing microfilm

    The world doesn’t need another endless warehouse for the Arc of the Covenant to disappear into and never be seen again. Not only is storing microfilm costly with rent on prime real estate, administration fees, maintenance, and de-lousing tacked on top, but microfilm has to be physically retrieved. Based on individual circumstances, it may become the lengthy bureaucratic process Hermes Conrad lives for in order to requisition microfilm, or it could involve creeping down creaky stairs into the eerie basement with a single swinging lightbulb.

    Save space, instant access

    Digital information can be accessed with a few strokes of a key and easily distributed to all parties. No muss. No fuss. Granted, microfilm makes an excellent non-technological back-up for the day Croatoan engulfs humanity, but even naive, lovable Castiel has embraced the wonders of modern technology.

    The process of film to digital formats

    The process of film to digital isn’t all that different from document. Here in Sunrise Junction, sitting amongst the likes of the Waco Kid and Big Hoss – two of Micro Com’s prized beauties – our microfilm scanning technicians know how to coax out the perfect performance from the herd. Our Microfilm scanners are sturdier than a guild’s best tank, and even contain their own onboard computer that allows them to function independently, and possibly even navigate an asteroid belt with C3PO shrieking the odds in the background. Never tell our technicians the odds. They’ll beat them every time, even in the face of the impossible; create a dupe roll, drop the density, switch the polarity, or mask each individual frame for scanning with Monica Gellar precision.

    The digital era is upon us

    Far too often, history is lost. Hidden away in the dank and dark, and slowly forgotten like a lost city buried for centuries when it should be preserved for future generations. Everyday the world grows smaller with the rapid dissemination of Grumpy Cat’s latest meme, election controversies, and the never ending squabbles of countries’ unrest. The digital era is upon us. Whatever your needs, professional or personal, MCS Vancouver Scanning services aims to ease the transition, bringing images stored on deteriorating film into high definition and at your fingertips rather than on clunky old machines gathering dust in library basements. Time to crack open those X-Files.

    Go Paperless, Contact MCS Vancouver

    For any questions on our wide range of digitization and scanning services in Vancouver BC, contact MCS Vancouver today!
  2. The Scanning Room Floor: Double-sided Automated Feed Scanning, by guest blogger Jay Phoenix

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    Rapid Double-sided Document Automated Feed Scanner!

    Rapid Double-sided Document Automated Feed Scanner!

    RAPID DOUBLE-SIDED DOCUMENT AUTOMATED FEED SCANNER!

    Hi, I’m Mr. M. Com, president and CEO of Micro Com’s Rapid Double-sided Document Automated Feed Scanner Emporium and Warehouse. Thanks to a veteran staff, we’re currently cranking out digitized documents at the speed of light on our Rapid Double-sided Document Automated Feed Scanners, and we’re looking to pass the savings on to YOUUUUUUUU! Impress new clients of your business. WOW your boss at your next meeting. Consolidate your clutter. Protect your files. Confuse your file room clerk. Salaryman? Surf a secure server. Burn down that stuffy warehouse or just toss out those paperweights. Whatever your Rapid Double-sided Document Automated Feed Scanner needs are! So call us now at Micro Com’s Rapid Double-sided Document Automated Feed Scanner Emporium and Warehouse.

    Jokes aside

    Jokes aside, Micro Com Systems is home to real industry veterans – some that have been with the company since the beginning of time. They ate dinosaurs for breakfast. Alright, so let’s not throw all humour out the window. Micro Com’s diligent scanning division can be separated into three distinct sections amidst the hullabaloo of the production floor: Paper Document, Large Format, and Microfilm. So weigh anchor and hoist the mainsail. We’re about to set sail on a whirlwind tour of the action, starting with the scanning room floor.

    Scanning operations at our Vancouver location

    Ground level – proper preparation of your documents. Step right up. See the amazing Micro-Machines that give the Sailor Scouts a run for their money with teamwork, determination, and skill, with more flair and style than Tuxedo Mask. Every sheet of paper passes through the hands of our experienced preppers. They wade through the Sea of Internal Office Memo and scale Triplicate Peaks on a daily basis. Each and every document is handled with due care and attention, and specially prepared for the least impact during scanning, especially documents of a more fragile than the skin of an onion. MCS ensures they may live long and prosper before parting ways.

    Archival Book Scanning & Digitizing Service

    Worried about the wear and tear on sensitive and fragile documents during the digitization process? Worry no longer. Peace of mind is ‘The Priestly’ of Micro Com. You have a project, Micro Com will find a way to bring it to fruition. But it’s not all about shucking paperclips and staples. Life moves pretty fast, and if you’re not careful, you’ll miss it while drowning poorly maintained file rooms. MCS’s preppers organize documents into a coherent system prior to scanning for ease of navigation once converted to a digital medium, instead of a jumble of documents thrown into a folder with a label slapped on the cover. After documents have undergone the careful scrutiny of the meticulous preppers, several methods of scanning are utilized based on individual needs. Different strokes for different folks, whether that be paper, microfilm, aperture cards, slides, or even negatives. You have it. MCS scans it. Delicate materials? Our scrupulous scanner technicians work with a variety of scanners to find the best solution. Like a high resolution book scanner that gently cradles your books. No need to destroy the beautiful bindings or integrity of your priceless first editions, or tear apart your comic book collection. Over the years, Micro Com has handled rather delicate and brittle documents preserved from decades long past, including ancient newspapers and beautiful scrolls, enabling the ability to share these precious pieces of history without endangering the original material.

    High volume scanning

    High volume becomes no challenge with our rapid double-sided document automated feed scanners that easily manage a volume of 120 single pages scanned per minute. Double-sided? Double it. Harry Potter and the Deathly Hallows – large print edition – scanned cover to cover faster than a Firebolt. Crunch the numbers. That’s over 700 pages in 3 minutes. Imagine the mountains of information stored in musty warehouses that could be transfigured with an ease that would make McGonagall proud.

    Custom scanning services

    But what about the custom options? Customize to meet your specific needs, because like snowflakes, no two clients are the same. Work with our knowledgeable team and peruse a mockup to find what’s right for you. Black and white? Sure. Grayscale? Can do. Colour? You bet your kitten. Crisp clean images, indexed, named, and organized according to your will at your fingertips. The Overlord would be pleased. So what are you waiting for? Firefly’s Second Season?

    Contact MCS Vancouver for your Scanning Services

    For any questions on our wide range of scanning services in Vancouver BC, contact MCS Vancouver today!
  3. Our Document Preparation Operators: Scanning 40,000 Documents, by guest blogger Jay Phoenix

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    Marching hand in hand with the US of A, Canada leads the world in paper production, and the average office worker consumes – not in the savoury sense – an inconceivable 10,000 sheets per year. Shocking, no?

    Scanning & Digitally Archiving over 40,000 Files in Vancouver

    Over the last year and a half,  Micro Com Systems, Vancouver’s Digitization & Document Management Service tackled a monstrous project weighing in at over 40,000 files. To put that into perspective, that’s roughly 1200 bankers boxes stored by an off site document management company (which cost time and money). If stacked on top of one another, 1200 boxes commensurate the height of Paris’s most famous piece of architecture on the Champ de Mars, the Eiffel Tower. That’s no casual stroll down the well defined trail through a happy forest with cute woodland creatures that frolic about. No, it’s more on par with a timed sprint up the gruelling Grouse Grind: blood, sweat, and tears with a lovely pine-fresh scent.

    Scanning 1200 Boxes full of “Ugly Documents”

    Have you ever scanned a mountain of boxes with documents unloading a sea of paperclips and staples (aka scanning ugly documents)? Probably not.

    Document Preparation Operators

    Time to send in the calvary. So let’s talk about “document preparation operators”. What precisely is being operated? That’s not entirely clear. Is it ever? Perhaps the removal of superfluous paperwork clogging up the works? Well, that’s exactly what the document preparation operators did – no tip required – and the fact remains, a mere team of three stormed the stronghold and cut down the terrifying task to a more manageable size in a little under a year and a half. RETURN OF INVESTMENT: That’s about the same amount of time the average office worker spends searching for a missing file.

    Once the files were stripped down to the essentials and only the most relevant and crucial information remained as per client instructions, the boxes were shipped off to be prepped and scanned by the MCS Vancouver’s Digitization & Document Management Service team back at the homebase.

    Large Format Scanning, Too

    Large format documentation is no object. Protection you say? Items of a more sensitive and delicate condition can be wrapped. After all, MCS Vancouver believes in secure, safe scanning.

    We Scan Millions of Documents

    A project of this magnitude is quite the undertaking – nearly 1,000,000 documents passed through those hallowed scanners – but with a dedicated team, the task flew by all too quickly like papers caught in the breeze of an ill placed fan. Friends were made, bonds were formed, and there may have been a tearful goodbye. It was a beautiful ceremony, (they served muffins).

Micro Com Systems Ltd.

Copyright 2015. All rights reserved.


Micro Com Systems LTD.
8527 Eastlake Drive Burnaby BC V5A4T7

1.604.872.6771

vaninfo@microcomsys.com
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