Document Scanning Costs How Much?

document scanning services in Vancouver

Document Scanning Services in Vancouver, BC

“How much?” “That sounds like a lot of money!” “For that amount, we’ll get our own scanner and do the work ourselves!”

Over the past 46 years, our document scanning sales representatives have heard concerned potential customers say similar things many, many times. To be fair, when their records management system has been placing their documents in boxes and storing them in the warehouse, almost any financial outlay is going to seem like a lot of money.

The fact is, to approach document conversion in a professional way, there are tremendous costs. The hardware and software are expensive. The back office support is certainly not cheap, and staff training is a huge cost. Add to that the very real requirements of document preparation, custom programming and page to image quality control, and it becomes pretty to easy to understand why we charge what we do.

It’s not that individual companies can’t embrace these realities and do a very good job in document scanning their own records, in fact many do this exceptionally well. There are however certain realities that are often overlooked when clients consider performing their own document scanning.

Here are just some of the reasons why you should hire professional document scanning services:

  • Many of the clients we serve have a finite amount of work that they want done over a short period of time.
  • They don’t have the staff available to dedicate to a one time document scanning project.
  • Often there are more than one type of document records to be converted, which necessitates the acquisition of multiple pieces of expensive scanning equipment.
  • We also see projects where the amount of work required in a very tight time window would mean a significant capital outlay.

For these and many other reasons, a lot of clients will start a small in house project and determine within a short time that they just can’t manage to get through the amount of work they thought they thought they should be able to.

Like anything in life, you only get out of something what you put into it. We have prepared a short video that quickly highlights some of the steps we perform in order to scan your work properly and efficiently.

MCS Vancouver Document Scanning Services Video

It’s not easy, but after several decades, chances are you get pretty good at doing something.